It also assumes lunch breaks – if offered – are unpaid. Using information from your time clock, or whatever method you use to check employees in and out, start at the top of the data entry section and fill in dates worked, time in, lunch start, lunch end, and time out.īe aware that for the formulae to automatically calculate hours worked, the Excel employee schedule timesheet template requires time to be entered in the format HH:MM and uses a 24-hour clock-so 5:00 pm should be entered as 17:00. It’s always a good idea to keep a blank version of the template on a separate sheet in your workbook so you can copy and paste it to add more new employees later. Using the plus icon at the bottom of the screen, create separate timesheets for all your employees and fill in the employee, manager, and pay period details at the top of each one. That means it has the main formulas already entered, so you don’t need to spend time working those out. DOWNLOAD THE EXCEL TIMESHEET TEMPLATEĪn advantage of Excel is that it has a free timesheet template already set up for basic functionality. All records are easily kept together within a file and easily shared.It’s faster than writing entries by hand.You can take advantage of formulas so that calculations are done for you.Using Excel, or any similar spreadsheet such as Google Sheets, to keep track of employee schedules and timesheets has several advantages over pen-and-paper methods: Once you’ve understood how to manually calculate timecards in Excel, there are employee scheduling software solutions that will make the process even easier and more efficient. Getting to grips with Excel requires a little practice, and it is time-consuming even once you’ve got a system in place, but it’s an improvement over outdated pen-and-paper records. At the same time, 50% of companies reported that their biggest challenge was manual errors in attendance data.Ī common way of logging staff attendance is on a spreadsheet, such as Excel employee schedule timesheets. Despite this, the 2021 Workforce Management Trends survey found that one in 10 companies still track time and attendance manually. Without accurate attendance data, your company efficiency suffers and payroll becomes chaotic. Ensuring your employees are at work when they’re supposed to be and work the hours they’ve been scheduled for is at the heart of any business.

Spreadsheet employee schedule